What busy woman entrepreneur wouldn't love to spend less time managing their email? We would all love to be able to sail through our email accounts in no time flat. A lot of time can be saved by following these simple email hacks to increase your productivity on a day-to-day basis.
1. Use labels and filters.
This is one of the easiest emails hacks you can utilize to increase your productivity and decrease the amount of time spent staring at your inbox. If you use filters and labels to categorize your emails, you'll save quite a bit of time right off the bat. With all the emails you receive being automatically sorted when you sit down at your computer, you can spend more time reading and answering the important emails.
2. Set aside a certain time for emailing.
Whether you prefer to answer emails early in the morning, during lunchtime, or in the evening before bed, you should set aside a slot of time at the same time each day for emailing. Having a section of time dedicated for emails will help you focus on strong replies and get you through your inbox more quickly. As Arian Radmand of CoachUp says, "when you live in your inbox, you’re focusing your energy on accomplishing what other people want you to get done instead of what is most imperative for your business. Focus on what you need to get done to drive your business forward and execute!"
3. Unsubscribe from email lists.
If you never read a newsletter or informational flyer that is sent to your email every week, unsubscribe from the mailing list! There is no point in having unnecessary emails clog up your inbox if you are never going to give them a second glance. Do yourself (and your inbox) a favor and unsubscribe.
4. Use the "one click" rule.
If you can make the "one click" rule a habit, it will decrease a lot of unnecessary time in front of your email. Once you open any email, either reply/forward, archive, or delete. Never close the email and say you'll come back to it later! That will just add to the time you spend emailing and will decrease your productivity.
5. Use Boomerang or other programs.
Boomerang is a program designed for Gmail, and it enables you to schedule the return of emails you don't need to respond to immediately. This way you can focus on pressing emails that need to be answered soon, and save the less important ones for later. Boomerang is much more helpful than simply starring or flagging emails you need to get back to.
If you feel like you are spending too much time managing and organizing your emails, trying one or all of theses email hacks might work for you! What do you do to manage your email? Let us know in the comment section below.
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As an online visibility coach, I help my clients get results through proper planning and positioning of their businesses online to generate visibility, attract clients and profits.
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